Office of the City Clerk
“The Office of the City Clerk strives to provide professional and courteous service to our elected officials, staff and most importantly the citizens of the City of Fairburn, Georgia."
The Office of the City Clerk serves as “Keeper of the Seal and Records." Our office works in conjunction with the City Attorney’s office to ensure all such documents are properly executed and filed with the appropriate agencies. In addition, the City Clerk’s office is responsible for the production and distribution of the City Council Agendas, which are published prior to each meeting to the general public. The City Clerk is appointed by the Mayor and Council.
- Provides administrative support to the Mayor and Council
- Prepare and compile meeting agendas
- Records official minutes and actions of the Council
- Maintains the official record of Ordinances, Resolutions, Contracts and Agreements adopted by Council
- Coordinates and complete Public Open Records requests in compliance with GA Open Records Act
- Filing Department for General Liability Claims
- Publish and manage the advertisement of legal notices and meeting notices
- Serves as the qualifying officer for municipal elections
- Processes payments for utility bills and property taxes
- Processes and distributes occupational taxes
- Codification of the City Codes of Ordinance
- Provide Notary Services and Document Certification
- Protect and preserve official records and disseminate information concerning policy and legislative issues
The Municipal Clerk is the oldest of public servants in local government, along with the tax collector. The beginning of the office of City Clerk in England can be traced back to 1272 AD in the history of the Corporation of Old London. The “Remembrancers” was called upon to remind the Councilors (members of Council) what had transpired at their previous meetings of the early councils were not recorded in written minutes.
Ancient Greece has a City secretary who read official documents publicly. At the opening of a meeting, one of his first duties was to decree a curse upon anyone who should seek to deceive the people.
The title “Clerk” was developed from the Latin clericus. During the Middle Ages, when scholarship and writing were limited to the clergy, Clerk came to mean a scholar, especially one who could read, write, and thus serve as a notary, secretary, accountant and recorder.
When the colonists first settled in Massachusetts, the town clerk was one of the earliest offices established. The settlers were well aware of the importance of keeping accurate written records of their agreements and actions including grants of land regulations governing animals, the collection of taxes and the expenditure of town funds.